Every user ‘belongs’ to an organisation and is assigned a specific role which determines the range of activities they can undertake within that organisation. The roles that are applied at the organisation level are referred to as ‘primary’ or system roles. A user must be assigned a primary role which governs what responsibilities they have within the service environment, and which secondary roles they can be assigned.
The primary roles that may be assigned at the organisation level are:
General User: The ‘General User’ role allows a user to access (‘belong’ to) a specific organisation within the Kojensi Gov environment. The General User role is permitted to view the list of discoverable Workspaces within an organisation. The General User role may be assigned additional roles for the Workspace context.
Workspace Creator: The ‘Workspace Creator’ role has the same permissions as the ‘Default’ role, and one significant additional permission: the ability to create Workspaces. Once the Workspace has been created, the Workspace creator may assign ownership of the Workspace to another General User.
Guest User: The ‘Guest User’ role allows a user from (eg) organisation A within the Kojensi Gov service, to view workspaces which they’ve been invited to. A Guest user can never be assigned the role of ‘Workspace Owner’ or ‘Contributor’ within a shared workspace.
Local Admin: The ‘Local Admin’ role is a privileged user role undertaken by a member of the client organisation. The local admin has privileged access to an area of Kojensi called ‘adminspace’ that enables the user to administrate their organisation’s account and users. The adminspace can only be accessed by privileged users and cannot be discovered by the majority of Kojensi user types.
Homespace Access: General User , Guest User and Workspace Creators are all assigned their own Homespaces within their organisation’s account. The Homespace is a private area for managing your Kojensi profile, drafting content (files: documents, spreadsheets and presentations), uploading a range of files for either storage or sharing, and creating tasks for yourself and others.