You can restrict access to a file in a Workspace by configuring the security and sharing settings for the file so that it is protected from unauthorised disclosure and can only be seen by those people who have the required need to know.
- Navigate to the Workspace where the file is located.
- The files list will open, click on the row of the file (not the file name) you wish to change the security and sharing settings of
- The file details panel will open on the right hand side of the screen
- Scroll down the security and sharing setting and click on Edit Security Settings to change the settings as required
- The available field values in the ‘Security and Sharing’ settings section are dependent on your own security profile (i.e. security clearance, nationality, organisation, etc) and the level of security already applied.
- Click ‘Save Changes’ to save the new security and sharing controls immediately. Users may find they can now access the file, or that they are no longer able to access the file, depending on their security profiles.
- The new version of the file appears in the shared Workspace as the default version of the file.
IMPORTANT SECURITY INFORMATION – Not everyone can change security settings
Not everyone can change the security and sharing settings on a file. You can change them if:
- You hold the ‘Workspace Owner’, or ‘Workspace Contributor’ role within the Workspace, have the appropriate access conditions and are updating an existing file. As long as your security clearance, nationality and organisation membership meet the requirements for changing the security settings on a file, you will be able to upgrade the security and sharing settings on saving or uploading a new version of the file; or
- You are the file owner. If you are the file owner, you can upgrade or modify security and sharing settings on your files from the file information side pane to the right of the file list.
You can only upgrade the security and sharing settings. For example, you can upgrade the security classification from UNOFFICIAL to PROTECTED.
You cannot downgrade the security and sharing settings. For example, you cannot downgrade the security classification from PROTECTED to UNOFFICIAL.